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Built for Small Fleets

DOT Compliance Software for
1–50 Truck Carriers

The compliance obligations for a 5-truck fleet are identical to a 500-truck fleet. The budget and headcount are not. MyCarrierVault gives small carriers enterprise-level DOT compliance management without enterprise pricing or IT setup.

Start free trial — no credit card

30 days free. Full access from signup. Cancel any time.

§391
DQ file compliance
§396
Vehicle inspection tracking
IFTA
Quarterly tax calculator
CSA
All 7 BASIC scores

Why small carriers outgrow spreadsheets faster than they expect

The compliance obligations the FMCSA imposes on a 3-truck fleet are the same as a 300-truck fleet. The paperwork doesn't scale down with fleet size.

Driver files require ~12 documents per driver

CDL, medical card, MVR, drug test, application, road test, prior employer inquiry, certificate of violations — all with different expiry dates. At 5 drivers, that's 60+ deadlines to track.

Vehicle files add another layer

Annual DOT inspection (§396.17), registration, insurance, and maintenance records per unit. A 5-truck fleet adds 20+ more compliance deadlines on top of driver files.

Quarterly IFTA adds a new deadline every 3 months

Per-state mileage and fuel data, calculated into a quarterly return. Small carriers doing this manually consistently under-report or miss deadlines.

One OOS violation can trigger a CSA intervention

For a small carrier with few inspections in the trailing 24 months, a single out-of-service violation can push a BASIC percentile above the intervention threshold.

Everything a small fleet needs.
Nothing it doesn't.

MyCarrierVault covers the compliance requirements that apply to every carrier with a USDOT number — and skips the dispatch, TMS, and driver-app features that small fleets don't use and shouldn't pay for.

Driver Qualification Files

All §391.51 required documents tracked per driver. Upload PDFs, set expiry dates, get alerts 30/14/7 days out. See every driver's status in one grid.

Vehicle Compliance Files

Annual inspection records (§396.17), registration, insurance, and maintenance documents per unit. Inspection due dates alert before they lapse.

Automatic Expiry Alerts

Email alerts before any document expires — drivers, vehicles, and company-level filings. Sent to you and whoever else you designate.

IFTA Quarterly Calculator

Enter mileage and fuel by state. Current per-state rates applied automatically. Quarterly return calculated and ready to file.

CSA Score Monitoring

All 7 BASIC scores tracked. See where you stand vs. intervention thresholds before FMCSA reaches out first.

Roadside Inspection Logs

Upload inspection reports, log violations by driver and unit. Full history for DataQs disputes if you need to challenge a violation.

Questions small carriers ask before signing up

I only have 3 trucks. Do I really need software?
The FMCSA doesn't reduce the DQ file requirement for small fleets. At 3 trucks and 3 drivers you're tracking 30+ expiry dates. The question isn't whether you need a system — it's whether a spreadsheet is the right one. Most carriers find the gaps after an inspection, not before.
Is it hard to set up?
Sign up, add your drivers and vehicles, upload their documents, set expiry dates. Most small fleet operators are fully set up in under an hour. No IT installation, no onboarding call, no annual contract required.
What does it cost?
The 30-day free trial is completely free — no card required. Standard pricing is $19.99/month or $199.99/year for fleets up to 5 drivers; $9.99/month or $99.99/year with our 50% launch discount. Larger fleets can request a custom plan.
Does it do ELD or dispatch?
No — deliberately. MyCarrierVault handles compliance management and document tracking. Keep your ELD with your ELD provider. We do compliance; we do it well; we don't charge you for features you don't use.

The FMCSA regulations every small carrier is responsible for

Fleet size doesn't exempt you from any of these. MyCarrierVault helps you stay current on all of them.

Driver compliance §391.51 DQ Files §391.43 Medical Card §391.25 Annual MVR §391.27 Prior Employer Inquiry §382 Drug & Alcohol §395 Hours of Service §391.21 Driver Application
Vehicle & operations compliance §396.17 Annual Inspection §396.11 DVIR §390.21 Markings §390.15 Accident Register IFTA Quarterly MCS-150 Biennial UCR Annual

Get your small fleet compliant — in under an hour

Add drivers, upload documents, set expiry dates. Alerts start the same day. No contracts, no IT setup, no surprise fees.

Start your free trial

30 days free. No credit card. Full access from signup.