DOT Compliance Management for Trucking Companies
Manage drivers, vehicles, documents, and IFTA fuel taxes from one dashboard. Stay audit-ready and organized — without the paperwork chaos.
Driver qualification file tracking
Vehicle records & DOT inspections
Document uploads with expiry alerts
IFTA quarterly tax calculator
Compliance task management
CSA safety score monitoring
Built by trucking industry professionals, for carriers.
MyCarrierVault was created to solve a real problem — small and mid-size trucking companies struggling to keep up with FMCSA compliance requirements using spreadsheets and paper folders.
We built a platform that puts driver qualification files, vehicle records, document expiry alerts, IFTA calculations, and CSA score monitoring all in one place — so you can focus on running your fleet instead of chasing paperwork before an audit.
Built for carrier compliance, not back-office software.
Six core tools that cover everything the FMCSA expects from a compliant carrier — all in one dashboard.
Driver Management
Track CDL licenses, medical certificates, drug tests, MVR records, and driver qualification files for every driver.
Vehicle Records
Store registration, insurance, annual DOT inspections, and all vehicle compliance documents organized by unit.
Document Tracking
Upload compliance docs and get automatic expiry alerts — so nothing slips through the cracks before an audit.
IFTA Calculator
Calculate quarterly fuel taxes by state automatically. Generate accurate reports ready for filing.
Task Management
Create and assign compliance tasks with due dates and priorities to keep your whole team on track.
CSA Safety Scores
Monitor your BASIC safety scores across all categories so you stay audit-ready and ahead of enforcement.
Every tool your fleet needs, built in.
Click any category to explore exactly what MyCarrierVault does for your operation.
Keep every driver 100% compliant — automatically.
Stop hunting through folders for expired CDLs or missing physicals. Every driver record is centralized, searchable, and tracked with automatic expiry warnings.
- CDL license tracking with expiry alerts
- Medical certificate & physical expiry dates
- Drug & alcohol test records
- MVR (Motor Vehicle Record) history
- Driver Qualification (DQ) file management
- Driver application storage & history
- Employment type & hiring date records
- Active / inactive / terminated status tracking
Every truck, trailer, and unit — organized by unit number.
From annual DOT inspections to insurance renewals, every vehicle document is stored, dated, and tracked. Never get caught at a weigh station with expired paperwork.
- Vehicle registration tracking & renewal alerts
- Insurance policy dates & document storage
- Annual DOT inspection records
- VIN, make, model, year, and unit number
- Truck File — full compliance document folder per unit
- Document upload with expiry date per vehicle
- Assigned driver tracking per vehicle
- CSV export of your full fleet roster
Upload once. Get alerted automatically before anything expires.
Every compliance document you upload gets an expiry date. Our system watches it for you and fires alerts 30, 14, and 7 days before it lapses — so audits never catch you off guard.
- Upload PDF, image, and document files
- Set expiry dates on any document
- Automatic notifications before expiry
- Driver, vehicle, and company document categories
- Unified expiring documents dashboard
- 30-day trash retention — restore accidentally deleted docs
- Inline document viewer (no download needed)
- Download originals anytime
Quarterly IFTA reports calculated automatically — ready to file.
Stop doing IFTA math on spreadsheets. Upload your trip sheets or enter mileage by state, and MyCarrierVault calculates your quarterly fuel tax liability for every jurisdiction automatically.
- Per-state mileage & fuel purchase tracking
- Automatic quarterly tax calculation
- PDF trip sheet upload & parsing
- State fuel tax rates built in
- Net tax due / credit per jurisdiction
- Tax filing document storage by quarter
- Historical IFTA report archive
- Supports all US & Canadian jurisdictions
Track incidents, inspections, and CSA scores in one place.
Your CSA scores determine whether FMCSA targets you for an audit. MyCarrierVault helps you monitor all 7 BASIC categories, log roadside inspections, and document safety incidents before they hurt your score.
- CSA score monitoring — all 7 BASIC categories
- Score history & trend snapshots
- Roadside inspection log with violation tracking
- Inspection report upload & storage
- Safety incident & accident reporting
- Incident type, severity, and status tracking
- Driver & vehicle linked to each incident
- Activity log & comments per inspection
Everything for running your company — not just your trucks.
Beyond drivers and vehicles, MyCarrierVault gives you a complete back-office toolkit — password vault, task management, notifications, and compliance task assignments for your whole team.
- Company credential / password vault
- Compliance task creation & assignment
- Task due dates, priorities & status tracking
- Automatic expiry notifications & alerts
- Tax filing record & document storage
- Company profile & DOT number management
- 30-day trash with full restore capability
- Cloud-based — access from any device
Up and running in under 5 minutes.
No setup fees. No training required. No credit card.
Create your free account
Sign up in under 30 seconds. No credit card required — your first 30 days are completely free.
Add your drivers and vehicles
Enter your fleet roster and driver info. Your account becomes the company admin instantly.
Upload docs and stay compliant
Upload compliance documents, set expiry dates, and get alerts before anything lapses.